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Team Tasks vs Asana
One is a full work-management platform. The other keeps your tasks in Google Tasks and adds a team layer. An honest comparison — including where Asana is the better choice.
Asana and Team Tasks are not the same category of product. Asana is a full work-management platform — projects, timelines, goals, portfolios, reporting, automation. Team Tasks is a small team layer on top of Google Tasks: shared kanban boards, assignees, and workspaces, with your tasks staying real Google Tasks in Gmail, Android, and iOS.
Price is a real difference in 2026: Asana's free plan covers only 2 users, and Starter costs $10.99 per user per month billed yearly — about $55 a month for a five-person team. Team Tasks is free during its private beta.
Pick Asana if your team manages projects and needs structure beyond to-do lists. Pick Team Tasks if what you actually want is Google Tasks, shared.
Team Tasks vs Asana at a glance
| Capability | Asana | Team Tasks |
|---|---|---|
| What it is | Full work-management platform | Team layer on top of Google Tasks |
| Where tasks live | Asana's own system | Your Google account — every task is a real Google Task |
| Visible in Gmail sidebar and Google Tasks apps | No | Yes, via two-way sync |
| Kanban boards | Yes, plus list and calendar views | Yes |
| Assign tasks to teammates | Project members | Workspace members |
| Timelines, Gantt, goals, portfolios, reporting | On paid plans | Not offered |
| Automation and forms | From the Starter plan up | None |
| Integrations | 100+ (Slack, Teams, Gmail add-on, and more) | None in beta; no public API yet |
| Native mobile apps | Yes | Web app only — but the native Google Tasks apps keep working through sync |
| Maturity | Public since 2011, large public company | Private beta |
| Free plan (Aug 2026) | Up to 2 users | Free for the whole workspace during private beta |
| Paid price (Aug 2026) | Starter $10.99/user/mo, Advanced $24.99/user/mo (yearly billing) | None yet; paid plans would be announced first |
Asana figures are from asana.com/pricing as of August 19, 2026 and may change. Team Tasks is not affiliated with Asana, Inc.
Where Asana is the better choice
Asana is one of the most complete work-management platforms there is, and for real project management it is simply in a different league than a shared to-do board. It wins when you need structure over time — timelines and Gantt charts, dependencies, milestones — and visibility across work: portfolios, goals, workload views, and reporting dashboards. Starter adds automation, forms, and custom fields; Advanced adds approvals, proofing, and formula fields. It integrates with more than a hundred tools and has polished native apps.
If your team runs multi-week projects with handoffs and deadlines, and to-do lists are the bottleneck, Asana (or a tool like it) is the honest recommendation — the cost is $10.99 per user per month billed yearly once you pass 2 people, and your tasks move into Asana's system.
Where Team Tasks is the better choice
Team Tasks wins when the problem is smaller than Asana's solution: your team already runs on Google Tasks — in the Gmail sidebar, on Android and iOS — and what is missing is sharing, not project management. Asana cannot show a task in the Gmail Tasks sidebar; Team Tasks tasks are Google Tasks, synced two ways (pushed to Google immediately, pulled from Google about every 10 seconds while the board is open, otherwise about every 10 minutes, or on demand). Shared boards are backed by a team Google account, tasks are assignable to workspace members, and workspaces have owner, admin, and member roles.
There is also the price cliff: Asana's free plan stops at 2 users as of August 2026, so a five-person team pays about $55 a month on Starter. Team Tasks is free during the beta for the whole workspace. Weigh that against what Team Tasks is: a private beta with no comments, labels, automations, reporting, integrations, or offline mode — the full list of what is and is not in the beta is on the homepage.
Can you use both?
Yes. They manage different task systems, so nothing breaks: teams sometimes run formal projects in Asana and keep quick personal and team to-dos in Google Tasks, with Team Tasks making the Google side shared. If you are choosing one, the deciding question is whether you need project management or shared to-dos. Be honest about which one your team will actually use — a heavyweight tool nobody opens loses to a lightweight one everyone already has in Gmail.
Frequently asked questions
Is Team Tasks an alternative to Asana?
Only for teams that live in Google Tasks. Asana is a full work-management platform with projects, timelines, goals, portfolios, reporting, and automation. Team Tasks is deliberately smaller: it adds shared kanban boards, assignees, and workspaces on top of the Google Tasks you already use, with two-way sync. If your team needs real project management, Asana is the more capable product; if you want your tasks to stay in Google Tasks, Asana cannot do that and Team Tasks can.
Does Asana sync with Google Tasks?
No. Asana tasks live in Asana's own system and do not appear in Google Tasks, the Gmail sidebar, or the Google Tasks mobile apps. Asana offers a Gmail add-on for turning emails into Asana tasks, but that is not a Google Tasks sync. Team Tasks, by contrast, is built on the Google Tasks API — every task on a board is a real Google Task.
How many people can use Asana for free?
As of August 2026, Asana's free Personal plan allows up to 2 users to collaborate. Beyond that, Starter costs $10.99 per user per month billed yearly ($13.49 billed monthly) and Advanced costs $24.99 per user per month billed yearly. Team Tasks is free for the whole workspace during its private beta.
What would a 5-person team pay for Asana vs Team Tasks?
On Asana Starter at $10.99 per user per month billed yearly, five people cost about $55 a month, or roughly $659 a year. Team Tasks is free during its private beta, and any paid plans will be announced on the site and in the app before anyone is charged.
Can I import my Asana projects into Team Tasks?
No. There is no Asana importer in the current beta. Team Tasks syncs whatever is in Google Tasks, so tasks would need to reach Google Tasks first. If an importer ships later it will be announced — we do not list unshipped features as if they exist.
More comparison guides
Keep Google Tasks. Add the team.
Connect Google, sync your lists, and give your team shared boards, assignees, and workspaces. Free during the private beta.
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