Home › Team Tasks vs Trello
Team Tasks vs Trello
One is a full kanban project tool. The other keeps your tasks in Google Tasks and adds a team layer. An honest comparison — including where Trello is the better choice.
These are different kinds of product, and either can be the right choice. Trello is a mature, standalone kanban tool from Atlassian with automation, extra views, and thousands of integrations — but Trello cards live in Trello, not in Google Tasks.
Team Tasks is deliberately smaller: a team layer on top of Google Tasks. Boards, assignees, and workspaces are added on top of your real Google Tasks, which stay visible in Gmail, on Android, and on iOS through two-way sync.
Pick Trello if you want the fuller project tool and do not need tasks in Google. Pick Team Tasks if your team already lives in Google Tasks and the whole point is not to leave it.
Team Tasks vs Trello at a glance
| Capability | Trello | Team Tasks |
|---|---|---|
| What it is | Standalone kanban project tool (Atlassian) | Team layer on top of Google Tasks |
| Where tasks live | Trello's own system | Your Google account — every task is a real Google Task |
| Visible in Gmail sidebar and Google Tasks apps | No | Yes, via two-way sync |
| Kanban boards | Yes | Yes |
| Assign tasks to teammates | Board members | Workspace members |
| Extra views (Timeline, Calendar, Table, Dashboard, Map) | On Premium ($10/user/mo, yearly) | Kanban only |
| Automation | Butler — 250 runs/mo free, more on paid plans | None |
| Integrations and Power-Ups | Thousands | None in beta; no public API yet |
| Native mobile and desktop apps | Yes | Web app only — but the native Google Tasks apps keep working through sync |
| Maturity | Launched 2011, owned by Atlassian | Private beta |
| Price (Aug 2026) | Free: 10 boards, 10 collaborators per workspace. Standard $5/user/mo, Premium $10/user/mo (yearly billing) | Free during private beta |
Trello figures are from trello.com/pricing as of August 19, 2026 and may change. Team Tasks is not affiliated with Atlassian.
Where Trello is the better choice
Trello is a finished, battle-tested product, and pretending otherwise would be silly. It wins clearly when you want automation (Butler rules like "when a card moves to Done, archive it in a week"), when you want views beyond a board — Timeline, Calendar, Table, Dashboard, and Map on Premium — and when integrations matter, because Power-Ups connect Trello to Slack, Jira, Drive, and thousands of other tools. It has real native apps with offline support, templates for nearly everything, and fifteen years of polish. A free workspace covers up to 10 boards and 10 collaborators, which is plenty for many small teams.
If nobody on your team checks tasks in Gmail or the Google Tasks apps, Trello's only real costs are the migration and, past the free tier, $5 per user per month.
Where Team Tasks is the better choice
Team Tasks wins in exactly one situation, which happens to be the one it was built for: your team's tasks already live in Google Tasks and you want to keep it that way. Trello cannot put a card in the Gmail sidebar. With Team Tasks, every task on a shared board is a real Google Task — created, edited, completed, or deleted from either side, with changes pushed to Google and pulled back about every 10 seconds while the board is open (otherwise about every 10 minutes, or immediately with Sync now). A teammate who refuses to open another app still sees and completes their tasks on their phone, and the board updates.
It also does the two team things Google Tasks itself cannot: shared boards backed by a team Google account, and assignees with owner, admin, and member roles in isolated workspaces. It requests Tasks-only Google permissions — not Gmail, Drive, or Calendar — and it is free during the beta.
What you give up is everything in Trello's feature columns above: automation, extra views, integrations, offline apps, and maturity. Team Tasks is a private beta and says so plainly.
Can you use both?
Yes, and some teams should. They manage different task systems, so they do not conflict: run project work in Trello where automations and integrations earn their keep, and keep day-to-day to-dos in Google Tasks with Team Tasks as the shared board over them. If you are consolidating to one tool, the deciding question is the same as the headline: does it matter that tasks stay in Google Tasks? If yes, Trello is disqualified; if no, Trello is probably the safer pick today.
Frequently asked questions
Is Team Tasks an alternative to Trello?
Only for teams that live in Google Tasks. Trello is a full project tool with its own task system, automation, and thousands of integrations. Team Tasks is deliberately smaller: it adds shared boards, assignees, and workspaces on top of the Google Tasks you already use, with two-way sync. If you do not care where your tasks live, Trello is the more complete product; if your tasks need to stay in Google Tasks, Trello cannot do that and Team Tasks can.
Does Trello sync with Google Tasks?
Not natively. Trello cards live in Trello's own system and do not appear in Google Tasks, the Gmail sidebar, or the Google Tasks mobile apps. Third-party connectors can copy items between the two, but there is no built-in two-way sync. Team Tasks, by contrast, is built on the Google Tasks API — every task on a board is a real Google Task.
What does Trello cost compared to Team Tasks?
As of August 2026, Trello's free plan covers up to 10 boards and 10 collaborators per workspace; Standard is $5 per user per month billed yearly, and Premium is $10 per user per month with extra views like Timeline and Calendar. Team Tasks is free during its private beta, and any paid plans will be announced on the site and in the app before anyone is charged.
Can I import my Trello boards into Team Tasks?
No. There is no Trello importer in the current beta. Team Tasks syncs whatever is in Google Tasks, so tasks would need to reach Google Tasks first. If an importer ships later it will be announced — we do not list unshipped features as if they exist.
Can I use Trello and Team Tasks together?
Yes. They manage different task systems, so they do not conflict. Some teams run project work in Trello for its automations and integrations, and keep day-to-day to-dos in Google Tasks with Team Tasks as the shared board on top.
More comparison guides
Keep Google Tasks. Add the team.
Connect Google, sync your lists, and give your team shared boards, assignees, and workspaces. Free during the private beta.
Join the private beta