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How to get a kanban board for Google Tasks

Google Tasks only shows lists. Here is how to see the same tasks as a board in 2026, for yourself or a whole team, without moving them out of Google.

By the Team Tasks team · Published October 26, 2026 · TasksBoard, Trello, and Asana prices checked against each vendor's own pricing page (TasksBoard October 24, 2026; Trello and Asana August 19, 2026).

Why Google Tasks has no board view

A kanban board needs two things Google Tasks does not have: a status for each task (to do, doing, done) and a screen that lays those statuses out as columns. A Google Task is simply open or completed, and it lives in one list. Google has added starred tasks and a full-screen view on the web over the years, but no board.

Every Google Tasks board app gets around this the same way: each list becomes a column. Create lists called To do, Doing, and Done, and an app can show them side by side. Moving a card from Doing to Done moves the task between those lists in Google Tasks, which is why the change also shows up in Gmail and on your phone.

Your options, compared

Prices are each vendor's published rates as of the dates above and can change. Team Tasks is an independent product and is not affiliated with Google, TasksBoard, Atlassian, or Asana.

Option 1: Get as close as you can with Google Tasks alone

If you only need a rough board for yourself and do not want another app, you can fake one:

1. Create three lists: To do, Doing, and Done. (Google Tasks also keeps completed tasks in each list's Completed section, so some people use two lists and let "done" be the checkbox.)
2. Open Google Tasks full-screen on the web from Google Calendar's Tasks view, where your lists are easier to scan than in the narrow sidebar.
3. When you start a task, open its menu and move it to the Doing list.

It works, but there is no dragging between columns, no card view, and no way to share it. Once you want to see at a glance what is in progress, an actual board app is worth the two minutes it takes to connect.

Option 2: A personal board with TasksBoard

TasksBoard is a full-screen kanban app for Google Tasks and the most established option. Connect your Google account, and your lists appear as columns you can drag cards between, with changes written back to Google Tasks. As of October 2026, the free plan includes one board, Google Tasks sync, a Chrome extension, and up to 5 shared lists you own. Multiple boards, labels, and shared boards need Pro ($4.79 a month billed yearly) or Team ($4.99 per user per month billed yearly), and everyone who joins a shared board needs a paid plan.

For one person who wants their own Google Tasks on a board, TasksBoard's free plan is hard to beat, and we would point you there.

Option 3: A team board with Team Tasks (that's us)

Team Tasks is built for the case where the board belongs to a team. A company is organized into departments, each with shared kanban boards, and everyone sees changes live without refreshing.

1. Sign in at app.team-tasks.io with Google and create your company, or start from your personal board.
2. Create a shared board in a department. Shared boards are backed by a designated team Google account, so the team has one copy of each task in Google Tasks instead of a copy per person.
3. On a Google-synced board, each column is one of the team account's Google Tasks lists. Link existing lists as columns, or add a column, and Team Tasks creates the matching list in Google Tasks.
4. Invite teammates by email, assign tasks, add labels, and discuss them in comments with @mentions.

Besides the board, the same tasks can be shown as a list, a table, or a calendar, and each person gets a My Day agenda across every department they belong to. Title, notes, due date, and done state sync both ways with Google. Edits in Team Tasks are pushed right away, and changes made in Google Tasks are pulled about once a minute while the board is open, otherwise about every 10 minutes, or immediately with Sync now. Assignees, comments, and labels stay in Team Tasks, because Google's task format has nowhere to store them.

Honest limits: Team Tasks has no native desktop or mobile apps (it is an installable web app that works offline), no automations, and no timelines. It is free for companies of up to 3 members, then $2 per user per month with a $10 monthly minimum, after a 14-day free trial. Guests on shared boards are always free.

Option 4: Leave Google Tasks for Trello or Asana

If your team wants a board plus automation, integrations, and timelines, a dedicated tool is the honest answer. Trello is the classic kanban app, with a free tier and Standard at $5 per user per month billed yearly. Asana is a full work-management platform, free for 2 users and $10.99 per user per month billed yearly for Starter. The trade-off is that your tasks move into a new system and no longer appear in Gmail or the Google Tasks apps. We compare both in Team Tasks vs Trello and Team Tasks vs Asana.

Setting up columns that work

Whichever app you use, a few habits keep a Google Tasks board useful:

• Start with three or four columns. To do, Doing, Waiting, and Done covers most teams. Every extra column is another Google Tasks list in someone's sidebar.
• Limit work in progress. If Doing has more cards than people, nothing is really in progress.
• Name lists for the board, not the person. Lists like "Sam's stuff" break down once the board is shared. Use assignees for ownership and columns for status.
• Use due dates. Dates sync to Google Tasks and show up on Google Calendar, so they are the part of the board everyone sees even outside the app.

Frequently asked questions

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