Home › Support › Privacy and your data
Privacy, permissions, and your data
What Team Tasks can access in your Google account, how that data is protected, and how to take it with you or delete it.
Team Tasks asks for your Google sign-in profile and Google Tasks. If you turn on the calendar overlay, it also asks for read-only Google Calendar access to calendars you own. It never asks for Gmail or Google Drive. Your tasks stay in your Google account, and you can export your data or delete your account from Settings at any time.
The Google permissions Team Tasks asks for
| Permission | When | Why |
|---|---|---|
| Name, email, profile photo | At sign-in | To sign you in and show who did what on a board |
| Google Tasks (read and write) | At sign-in | To sync boards with Google Tasks lists in both directions |
| Google Calendar events you own (read only) | Only if you click Connect Google Calendar | To show your events beside task deadlines on the department Calendar. Not stored, never changed |
| Gmail, Google Drive, contacts | Never | Not requested |
Team Tasks' use of information received from Google APIs follows the Google API Services User Data Policy, including the Limited Use requirements. The full details are in our Privacy Policy.
How your data is protected
- Department isolation: each department's data is separated at the database level with Postgres row-level security, so people only reach the departments they belong to.
- Encrypted Google tokens: the tokens that let Team Tasks sync with Google are encrypted at rest with AES-256-GCM.
- Encrypted in transit: all traffic uses TLS.
- Hosting: Team Tasks runs on Render in the United States.
Who can see what
- Department members see that department's boards and tasks, and nothing in departments they aren't in.
- Company owners and admins can manage every department in the company.
- Guests see only the one board shared with them, for as long as their access lasts.
- Your My Tasks board, synced from your own Google Tasks, is visible only to you.
Download your data
- Open your avatar menu and choose Settings.
- Under Privacy & data, click Download my data. You'll get a JSON file.
Do this before you leave if you want to keep assignees, comments, and labels. They only exist in Team Tasks, while titles, notes, due dates, and done states are already in Google Tasks.
Disconnect Google
- You can remove Team Tasks' access at any time from your Google Account's security settings, under third-party apps with account access. Sync for boards owned by that account stops until it's reconnected (see How sync works).
- Your connection status is shown in Team Tasks under Profile › Google connection.
Delete your account
- Open Settings and scroll to Delete account.
- Type your email address to confirm and click Delete my account.
If you're the only owner of a company or department, make someone else an owner first. Deleting your Team Tasks account doesn't delete anything from Google Tasks. You can also sign out everywhere at once with Sign out of all devices in Settings.
Frequently asked questions
Can Team Tasks read my email?
No. Team Tasks never requests access to Gmail or Google Drive. It asks for your Google sign-in profile and Google Tasks, plus read-only access to events on calendars you own only if you turn on the calendar overlay.
Does Team Tasks store my calendar events?
No. If you turn on the calendar overlay, events from Google Calendars you own are shown alongside your deadlines. They are displayed, not stored, and never changed.
Can my teammates see my personal Google Tasks?
No. Teammates only see boards in departments they belong to. Your personal My Tasks board, synced from your own Google Tasks lists, is visible only to you.
If I delete my Team Tasks account, are my Google Tasks deleted?
No. Deleting your Team Tasks account removes your data from Team Tasks. Tasks in your Google account stay in Google Tasks.
Still stuck?
Email us. Every message is read and answered by the people who build Team Tasks.
Email support@team-tasks.io